Joint commitment statement and declaration
This document must be signed by:
· one senior person from the business
· one senior person from the knowledge base
They must be empowered to commit their organisations to support the proposed KTP project or projects.
We declare that to the best of our knowledge the information provided in this online grant application and proposal is accurate and complete.
We also agree that if this Knowledge Transfer Partnership proposal and grant application is approved we will meet all the following conditions.
a. Introduction
The knowledge transfer partnership will be carried out in accordance with this online application unless the local management committee (LMC) agrees to change it or changes are required by:
· the KTP programme manager, acting on behalf of Innovate UK (the lead organisation for KTP) and all other funding organisations
or
· by an Innovate UK Board official
Such changes can be made before or after the application has been approved.
b. Associate recruitment
The associate or associates will be recruited jointly by both partners using a demonstrably open and fair process. The knowledge base will offer them an agreed contract of employment.
The associates will:
· work mainly on the premises of the proposed business partner identified in the online application
· follow the business’s normal confidentiality, attendance and leave practices
· be paid a salary agreed by both partners
The partners must consult one another before terminating the associates’ contracts.
c. Associate supervision: business
The business partner’s staff members identified in the application questions will supervise the associates on a day-to-day basis.
d. Associate supervision: knowledge base
The knowledge base supervisor(s) identified in the application will spend a minimum of half a day a week (not including travelling time) supervising each associate during the period of the knowledge transfer partnership. Academic supervision will be delivered on a weekly basis. The majority of supervision will be delivered virtually, with a monthly face-to-face Project Management Meeting at the premises of the business partner.
e. Commitment of resources
Both partners will commit all reasonable resources to enable the successful completion of the knowledge transfer partnership.
f. Intellectual property rights
Both partners have reached, or commit to reach, an agreement on intellectual property rights for the proposed knowledge transfer partnership.
g. Associate time commitments
The associates will not be diverted from knowledge transfer partnership-related activities, other than to spend approximately 10% of their time on appropriate formal training and personal and professional development activities. This will include completing the 2 KTP training modules set out in the work plan.
h. Knowledge base reports
The knowledge base will provide regular reports to the LMC on the expenditure and commitment of resources for the knowledge transfer partnership.
i. Appraisals
The knowledge base supervisor and business supervisor will jointly and formally appraise the performance of the associates at least at 6-month intervals and in accordance with any probationary period specified in the employment contract.
j. Knowledge base partner’s expenses
The knowledge base partner will invoice the business partner regularly for expenditure that cannot be covered by a grant claim, and which has been agreed by the LMC.
If the business partner ends the partnership early, it must pay its share of any expenditure that was incurred or committed by the knowledge base partner and agreed by the LMC before the partnership ended.
We understand that any invoice the business partner submits to the knowledge base partner may be subject to VAT (which may or may not be recoverable by the business partner).
k. Business partner’s payments
The business partner will pay the knowledge base partners invoices and should expect to pay at least the total business contribution as shown in the online application as well as any additional amounts agreed by the LMC. This will offset the costs incurred by the knowledge base partner.
l. Associate working arrangements
The business partner will take into consideration relevant knowledge base partner policies to facilitate the management, support, and embedding of the associate(s). The knowledge base will make reasonable accommodations to fit business partner working practices. The business partner must provide all home office equipment (including software licences) needed by the associate(s) to work from home. Equipment provided must be to the satisfaction of the knowledge base employer and comply with their policies.
m. Special considerations for virtual businesses
The business partner is responsible for providing a suitable meeting space for monthly supervision and LMC meetings, which cannot be on knowledge base premises. The business partner will need to include budgets for all associate travel costs, meeting spaces and office equipment for home working in the Additional Business Costs section of the application form.
n. Final report and ongoing reports
The partners:
· commit to preparing a final report and case study on the outputs of the partnership once it is finished, even if it ends early
· will make their best endeavours to ensure that the associates prepare a final report on their achievements during the partnership
· agree to comply with any reasonable request for more information made by or on behalf of Innovate UK, for up to 5 years after the end of the partnership, so Innovate UK can evaluate any further outputs
Signed on behalf of the knowledge base partner
The knowledge base name must be the same on both the online application form (IFS) and the joint commitment statement.
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Signature
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Name
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Position in the knowledge base
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Name of the knowledge base
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Date
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Signed on behalf of the business partner
The business partner’s registered name must be the same on both the online application form (IFS) and the joint commitment statement.
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Signature
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Name
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Position in the business
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Name of the business
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Date
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